NDTA DBE Recertification Portal

DBE Recertification

Required Documents to Upload

Gather every item on this list before you write your personal narrative. Consistent documentation is the baseline — mismatched names, missing dates, or incomplete records are the top reasons packets get sent back.

1 Business Documents

• ☐ Articles of incorporation, LLC paperwork, or partnership agreement (legal name must match all other documents)
• ☐ EIN confirmation letter from the IRS
• ☐ Current business address and contact information
• ☐ Operating agreement, bylaws, or documents showing ownership and management control
• ☐ Organizational chart showing ownership structure and key roles
• ☐ Existing DBE certification letter from GDOT or MARTA
• ☐ Any prior correspondence with GDOT or MARTA

2 Owner Documents

• ☐ Government-issued photo ID for each owner (driver's license or passport)
• ☐ Evidence of ownership: stock certificates, membership certificates, or share ledger
• ☐ Personal tax returns for each owner — last 3 years
• ☐ Resume or bio for each owner showing experience and day-to-day control of the business

3 Financial Documents

• ☐ Business bank statements — last 12 months
• ☐ Business tax returns — last 3 years
• ☐ Current profit and loss (P&L) statement
• ☐ Current balance sheet
• ☐ Loan agreements and credit lines (not including your primary residence mortgage)
• ☐ Accounts receivable and accounts payable ledgers

4 Trucking Operations Documents

• ☐ Equipment list with VINs for every truck
• ☐ Vehicle registrations and titles for each truck
• ☐ Commercial Driver's Licenses (CDLs) for the owner and key drivers
• ☐ Insurance certificates: commercial auto, general liability, workers' compensation
• ☐ DOT inspection reports and applicable permits

5 Supporting Records

• ☐ Copies of active contracts and subcontracts
• ☐ Hauling tickets, invoices, and proof of payment showing your business is active
• ☐ Lease agreements for property or equipment, if applicable
• ☐ Required Georgia DBE recertification state forms
• ☐ Evidence for each narrative incident: denial letters, rejection notices, emails (at least one item per incident)

6 Narrative, PNW, and Declarations

• ☐ Personal narrative: typed (Word or PDF), authored, signed, and dated by the disadvantaged owner
• ☐ Personal Net Worth (PNW) statement using the official USDOT PNW form only
• ☐ Supporting financial documentation for every figure on the PNW statement
• ☐ Signed Declaration of Eligibility for each disadvantaged owner