Pre-Submission Checklist

DBE Recertification

Run through this list right before you upload your packet. One unchecked item means stop and fix it first. This is your last quality gate before submission.

Final Review

Business name, owner name, and address are identical across every document. Your narrative is typed, signed, dated, and includes your business name in the certification statement. Each narrative incident has at least one piece of supporting evidence attached. Your PNW is on the official USDOT form, excludes all non-reportable items (firm ownership, primary residence equity, retirement accounts), and is signed and dated. Declaration of Eligibility is signed and dated. All documents are organized in clearly labeled folders. Digital copies of every submitted document are saved and backed up in at least two places. You know which portal to upload to: GDOT or MARTA, based on your original certifying agency.

✓ Ready to upload

All items confirmed. Upload your complete packet to the GDOT or MARTA portal. Save a full copy of everything you submit, and note the date and time of submission for your records.

Almost there

You still have item(s) to confirm. Do not submit until every box is checked.

NDTA Guidance — If you need more time

If your narrative or financials are not ready, contact NDTA first. NDTA can help you assess your readiness and identify what still needs work. For official portal questions, agency deadlines, or direct program clarification, contact the GDOT DBE Help Desk at (404) 631-1273.

After You Submit: Annual Responsibilities

Getting recertified does not end your obligations. Once you are back in the program, these apply every year:

• File a Declaration of Eligibility annually.
• Notify your certifying agency within 30 days of any material change: ownership, significant revenue change, change in management control, or change in personal net worth.
• Keep your records organized year-round. Annual renewal is much easier when your documents are already in order.
• False statements or omissions can result in decertification and legal consequences.

Tip: Set a calendar reminder 60 days before your annual declaration is due.

Related guides

NDTA DBE Recertification Portal